About the Role

• Peter and Paul’s Hospitality Group is seeking a highly organized, detail-oriented, and driven Corporate and Special Events Coordinator to join our growing team.
• This role works closely with the corporate sales team across all PNP venues to coordinate and execute confirmed corporate and special events from start to finish.
• The successful candidate thrives in a fast-paced environment, demonstrates exceptional time management and communication skills, and is passionate about delivering seamless, high-quality event experiences.

Key Responsibilities

• Coordinate all details for confirmed corporate and assigned special events across PNP venues.
• Liaise with internal departments (sales, operations, culinary) and external vendors (AV, décor, etc.) to execute successful events.
• Create detailed agendas, floor plans, event summaries, and BEOs for operations and vendor teams.
• Maintain and manage the master calendar for confirmed events, pending inquiries, deposits, and payments in collaboration with the Controller.
• Build and maintain strong vendor relationships for future event partnerships.
• Identify and execute upselling opportunities (décor, food upgrades, add-ons) to increase venue revenue.
• Assist in executing departmental sales, marketing, and business plans.
• Attend client meetings, tours, tastings, trade shows, and special projects as required.
• Participate in weekly operations meetings to present upcoming events.
• Maintain and update client databases for correspondence and promotional initiatives.
• Coordinate internal corporate events and client appreciation functions to support sales growth.
• Maintain strict confidentiality of all company and client information.

Qualifications & Experience

• Bachelor’s degree or diploma in Event Planning (or related field).
• Minimum 3 years of experience in a similar event coordination role.
• Exceptional organizational and time management skills.
• Strong verbal and written English communication skills.
• Ability to multitask, prioritize, and maintain a strong sense of urgency.
• Creative, resourceful, cost-conscious, and solution-oriented.
• Strong relationship-building skills and ability to work both independently and collaboratively.
• Proficiency in Microsoft Office, including Excel and Word.
• Must have a valid driver’s license and access to a personal vehicle.
• Must have a personal cell phone for business communication.

Work Schedule & Requirements

• Monday to Friday, 9:00 AM – 5:00 PM (minimum 40 hours per week).
• Flexible availability required, including evenings, weekends, and holidays based on event schedules.
• On-site position (not remote or hybrid).
• Occasional attendance at off-site events required.

What We Offer

• Competitive salary
• Comprehensive benefits package
• Opportunity to work with a respected and established hospitality group
• Dynamic and collaborative team environment