Special Events


Corporate Sales and Event Coordinator

Location: 6260 Highway 7, Vaughan Ontario

Posted date: July 08, 2019


Corporate Sales and Event Coordinator

Main Duties and responsibilities:

  • Drafting and processing proposals & contracts on behalf of the Sales Managers
  • Assist in tracking incoming corporate leads
  • Drafting, tracking and modifying internal sales reports
  • Working with Sales tracking software (ex. Pace, Sage).
  • Work with the corporate sales team at once an event is booked to coordinate event details and logistics.
  • Liaison with other suppliers within our own company and outside our company to assist the client in executing their event i.e.: AV, decor.
  • Design agendas, floor plans, detailed event summaries for the operations & TAM team and other suppliers that are participating in the event.
  • Tracking and managing a master calendar of approved/confirmed events and pending inquiries for events.
  • Collects first deposit, second, and final payment for all events.
  • Tracking and managing a master calendar for deposits and payments
  • Works closely with accounting team to ensure outstanding payments are aligned
  • Engaging in ongoing liaison with vendors to establish a mutual working relationship for future events i.e.: AV companies, decor companies etc.
  • Assists in the execution of the department's sales, marketing, and business plans.
  • Conduct oneself in a pleasant, courteous, and professional manner at all times.
  • Liaison daily with the operations team, and the culinary team to execute upcoming events.
  • Maintains and replenishes any administrative/office supplies i.e. Stationary, Pens, Supplies etc., while also maintaining a cleanly and welcoming environment for all guests in the office.
  • Preparing collateral materials when required for sales appointments
  • Actively attends client events, meetings, tours, menu tastings, and any special projects as requested by managers (i.e. Trade shows etc.).
  • Attend weekly operations meetings.
  • Actively creates, updates, and maintains all client databases for any mailing, correspondence, and promotional reasons.
  • Has access to Check front Calendar & checks availability for Corporate Sales Managers for our Kortright & Black Creek venues
  • Maintains utmost confidentiality of all information seen and/or heard at all times.
  • Reports on a daily basis to the Vice President of Sales & Marketing, Corporate Event Detailers and Corporate Sales Managers

Job Type: Full-time

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