Job Description

The Director of First Impression is responsible to greet clients and visitors in a professional manner along with directing them to the appropriate contacts. This individual is part of the Paramount Team and reports directly to the General Manager and the Social Event Logistics. This position acts as a liaison between all Departments, (Sales Team, Logistics Team, Operations Team, Cleaning Team) led by the General Manager. This individual is responsible to provide a consistent level of high service to clients with an attentive approach and a positive attitude.

This individual is responsible for distributing mail, incoming faxes, data entry and bulk mailing. This individual must be able to reference questions for guests and general public using knowledge about Paramount and all other companies under the bypeterandpauls.com branding. This individual is responsible to maintain all equipment in the office (photocopier, fax machine, boardrooms etc.), along with keeping proper inventory of office supplies. This individual will properly manage the appointment book in accordance to the sales team schedule. This individual will oversee all incoming vendors activities while in possession of the premises. This individual will also be responsible to create and print all function room directional signage for the doors of events in the building. This individual is responsible to update mailing lists.

This individual should pride themselves on their organizational and time management skills, as well as be able to work both independently without supervision and as part of a team. This individual is tasked with keeping the status of all upcoming and past events up-to-date and communicated to the team when required.

Qualifications: The successful applicant must possess the following:

• Excellent and proficient oral and written English communication skills
• Excellent time management skills, stress-management skills, and a go getter
• Must be able to build relationships and be a team player
• Creative, resourceful, cost efficient and intuitively driven
• Reports to work daily from 8:30am until 4:30pm Monday thru to Friday. This is a full-time salaried position and expectation is no less than 40 hours per week. Available evenings & weekends if required
• Ability to multitask & prioritize job duties and have a "sense of urgency"
• Ability to problem-solve and handle stressful situations
• Must possess computer skills, including Microsoft Office, Excel, and Word.
• Must be able to work both as a team member and independently with minimal supervision
• Reserve and maintain in proper order the boardrooms for meetings
• Ensure the front office is organized & presentable with updated promo material
• Complete reservations & tickets sales for all necessary events (i.e. Easter Brunch, Mother's Day Brunch & New Year's Eve etc.)
• Ensure the front office coffee station is fully stocked & functional
• Responsible for keeping all Receptionists up to date with company practices, events & information
• Ensure to maintain a clean desk along with the front reception area

Compensation:

• Salary
• Benefits