Job Description

We are looking for a professional, creative, and well-organized individual who has a keen sense of communication and organizational skills, and is willing and trained to work in a fast-paced environment. This individual will be hired to work as the CEO's personal assistant as well as assist in day-to-day sales coordination.

Responsibilities

• Providing administrative and clerical services to the CEO, including creating lists, making calls, and fulfilling order requests
• Product description copy writing on an as needed basis
• Fulfilling personal requests for the CEO
• Assist as needed, during our busiest months to provide support to our showroom and warehouse team members.
• Communication with both clients directly and the CEO regarding the details of their orders, execution, turnaround times, contracts and order confirmation documents
• Daily communication with internal team, such as Purchasing Department, Production team and Shipping Department, regarding status of orders
• Work closely with Gifts designer to execute accurately the customer's request
• Liaise with Purchasing Department and clients/ Sales team regarding proposals
• Creates order confirmations, contracts and address labels
• Ensure up-to-date knowledge of Marketing initiatives and upcoming Gift and Corporate Campaigns
• Continually look for ways to improve processes and services to positively impact the annual sales targets, culture and workplace environment
• Maintains updated profiles for clients with detailed information on their orders
• Assist as needed during our busiest months with other departments

Qualifications

• Understanding of Microsoft Office and in particular proficient in Microsoft excel
• Exceptional grammar and spelling
• Practical hands-on experience in a fast-paced environment
• Passion for perfection and superior organization skills
• Communication and Team Work skills
• Strong interpersonal skills within a multi-disciplinary team
• Strong work ethic with a positive, energetic approach Working Conditions: Office and Warehouse environment