Personal Assistant & Sales Coordinator

Location: 6260 Highway 7, Vaughan Ontario

Posted date: September 21, 2022

Job Description

We are looking for a professional, creative, and well-organized individual who has a keen sense of communication and organizational skills, and is willing and trained to work in a fast-paced environment. This individual will be hired to work as the CEO's personal assistant as well as assist in day-to-day sales coordination.


Include but are not limited to
  • Providing administrative and clerical services to the CEO, including creating lists, making calls, and fulfilling order requests
  • Product description copy writing on an as needed basis
  • Fulfilling personal requests for the CEO
  • Assist as needed, during our busiest months to provide support to our showroom and warehouse team members.
  • Communication with both clients directly and the CEO regarding the details of their orders, execution, turnaround times, contracts and order confirmation documents
  • Daily communication with internal team, such as Purchasing Department, Production team and Shipping Department, regarding status of orders
  • Work closely with Gifts designer to execute accurately the customer's request
  • Liaise with Purchasing Department and clients/ Sales team regarding proposals
  • Creates order confirmations, contracts and address labels
  • Ensure up-to-date knowledge of Marketing initiatives and upcoming Gift and Corporate Campaigns
  • Continually look for ways to improve processes and services to positively impact the annual sales targets, culture and workplace environment
  • Maintains updated profiles for clients with detailed information on their orders
  • Assist as needed during our busiest months with other departments


  • Understanding of Microsoft Office and in particular proficient in Microsoft excel
  • Exceptional grammar and spelling
  • Practical hands-on experience in a fast-paced environment
  • Passion for perfection and superior organization skills
  • Communication and Team Work skills
  • Strong interpersonal skills within a multi-disciplinary team
  • Strong work ethic with a positive, energetic approach Working Conditions: Office and Warehouse environment
Job Type: Permanent, Full Time

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