Wedding and Social Event Coordinator

Location: 6260 Highway 7, Vaughan Ontario

Posted date: August 23, 2022

Job Description

We are looking for an enthusiastic Social Event Logistics Coordinator who is both creative and highly organized. As the liaison between our 5-star catering services and our valued clientele, the successful candidate will provide an organized and efficient means of communicating and organizing event details and logistics to execute a spectacular offsite catering event.

Primary Duties & Responsibilities

  • Responsible for confirming all logistical aspects of offsite catering events.
  • Tracking and managing a master calendar of confirmed and tentative events.
  • Liaison daily with operations team, and the culinary team to execute upcoming events.
  • Collect and confirm deposits are received and proper invoicing information for final payments.
  • Liaison with client 1 week prior to event to review and finalize all event related details.
  • Liaison with vendors to confirm orders, schedules and budgets for offsite catering events.
  • Communicate with offsite catering venues prior to event to confirm and review all related event details
  • Design floor plans, assemble offsite event team information package.
  • Event Station Design required in accordance with the PeterandPauls EventCatering 5 Star Standards
  • Post event, collate all vendor invoices, update final contract for invoicingĂ‚ 
  • Manage new Social Email Inquiries (collect information, handle or assign to Social Event Manager)
  • Create Social Quotes for smaller home parties and liaison directly with client to confirm events
  • Potential candidate will be required to attend offsite events
  • Conduct oneself in a pleasant, courteous, and professional manner at all times.
  • Attend weekly meetings.
  • Maintains utmost confidentiality of all information seen and/or heard at all times.
  • Evenings and Weekend Shifts may be required.
  • Represent the company / brand at networking events, industry nights, tradeshows as required

Qualifications & Skills Required:

  • Ability to balance multiple priorities while maintaining a high degree of accuracy and attention to detail
  • Inclined to take ownership of a project and follow through to completion
  • Able to organize and prioritize numerous tasks and complete them on schedule
  • Comfortable working on a project both in a team atmosphere and independently
  • Able and willing to do hands-on work as required
  • Ability to meet deadlines on a timely manner
  • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, and Outlook
  • Excellent professional communication skills - written and verbal
  • Responds well under pressure when faced with sudden challenges and can rectify a situation quickly and clearly with a cool, level head
  • Previous Catering Experience is preferred

The Package

  • Full Time position
  • Option to work 1 weekend day (Sunday) with 1 week day off (Tuesday)
  • 10:00 am - 6:00 pm
  • Additional hours may be required when attending events
  • Benefits available after 3 months
  • Potential for growth in fast paced growing company

Apply & Upload Resume

Please complete the form below to upload your cover letter and resume.

Cover letter and resume should be combined as one file. Supported format are PDF or Word Document.